Job Description

This is a remote position. The Document Control Clerk plays a crucial role in maintaining the precision, accessibility, and security of all documentation within Quest Aviation. This includes managing everything from aircraft maintenance logs and regulatory filings to operational manuals and internal communications. Organized and detail-oriented, this role ensures that accurate and up-to-date documents are available to teams across the organization. Key Responsibilities Document Management: Receive, categorize, file, and maintain both physical and electronic documents—focusing on version control, document identification, and traceability. Regulatory Compliance: Ensure that aviation documents such as maintenance records, safety reports, and audit files meet all regulatory and company standards. Access Control: Maintain a secure, well-organized document repository; manage file access permissions and track document circulation. Revision Control: Track revisions, apply updates, record change history, and ensure archived versions are readily retrievable when needed. Documentation Support: Provide administrative assistance for document requests, internal workflows, and regulatory inspections or audits. Cross-Department Coordination: Work closely with Maintenance, Flight Operations, Safety, Quality Assurance, and other departments to provide timely document access and support. Requirements High school diploma or equivalent required; additional training in documentation management, office administration, or aviation is a plus. Prior experience in document control, records management, or administrative support—aviation or regulated environment experience advantageous. Strong organizational skills, attention to detail, and ability to maintain high accuracy in a fast-paced environment. Proficient with document management systems, spreadsheets, and electronic filing platforms. Discreet and professional in handling sensitive and confidential information. Excellent communication skills and the ability to collaborate effectively across various teams. Benefits Competitive Salary: Compensation aligned with industry standards and commensurate with experience. Health & Wellness: Employer-sponsored medical, dental, and vision insurance to support your personal and professional well-being. Retirement Planning: 401(k) plan featuring employer matching contributions to help you build toward long-term financial goals. Paid Time Off (PTO): Generous time off policy, including vacation, paid holidays, and personal leave, for maintaining a healthy work-life balance. Professional Development: Access to documentation standards training, aviation guideline courses, and skills-enhancement opportunities. Work-Life Flexibility: Supportive environment offering schedule flexibility based on operational demands. Collaborative Culture: Inclusive team dynamic that encourages cross-functional collaboration and peer recognition. Performance Recognition: Regular performance evaluations with opportunities for merit-based raises, bonuses, or promotion. Operational Resources: Ready access to necessary tools and technology to ensure efficient and accurate document management.

Job Tags

Full time, Work at office, Remote work,

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